Description
Editable transport compliance toolkit
Turn the requirement into a working, evidenced system
Agency driver pack with a control procedure, short-form agency driver induction, licence and CPC verification forms and a supplier terms checklist, in Word.
What it is
When something goes wrong with an agency driver, the Traffic Commissioner does not write to the agency. The operator holds the licence, so the operator answers for the driver. This agency driver pack puts a control procedure around temporary drivers from first booking to last shift: verification before the keys are handed over, a short-form induction that actually gets done, and terms your suppliers sign up to.
What is inside
- Agency driver control procedure setting out who books, who verifies and who authorises the first shift
- Short-form agency driver induction designed for a real yard at 06:00: site rules, vehicle familiarisation, defect reporting and hours declaration in a format that takes minutes, not a morning
- Licence and CPC verification forms so entitlement and Driver CPC are checked by you, not assumed from the agency
- Supplier terms checklist covering infringement notification, licence checking duties and removal of unsuitable drivers
- Records section so every agency driver has a file, however short the assignment
Together they make the agency driver pack a single reference for anyone booking cover in a hurry.
Who it is for
Operators who flex with agency cover at peak, and those who rely on it week in, week out. The agency driver pack matters most to businesses where bookings happen out of hours and inductions get skipped under pressure, because that is exactly the scenario DVSA examines after an incident. It also gives transport managers a clean answer to the public inquiry question of how they control drivers they did not recruit.
Format and updates
Editable Word format with a version control sheet at the front. Add your sites, your supplier list and your named authorisers, then issue the supplier checklist to each agency you use. We revise the master when Driver CPC or licence checking practice changes, so the agency driver pack you rely on at 06:00 reflects how verification actually works now.
How to put the pack into use
- Replace every marked placeholder.
- Compare the controls with your vehicles, work, licence commitments and current official guidance.
- Remove irrelevant options and add local responsibilities and escalation routes.
- Approve a controlled version and brief affected people.
- Use the registers, sample completed records and correct failures.
Questions about this pack
Can the induction really be done before a first shift?
Yes, it is built for that. The short form covers the points that create liability on day one and takes minutes to complete. The full induction remains available for agency drivers who become regulars.
Does it make the agency responsible for licence checks?
The supplier checklist puts checking duties into your terms with the agency, but the pack still has you verify entitlement yourself. At a public inquiry, relying on the agency alone has never been a good answer.
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