State what applies to the fleet
Your handbook should connect the visual check to the operator's defect and escalation procedure.
Official examples and practical driver checks
Recognise large goods vehicle rear boards, inspect conspicuity material and report markings that are missing, damaged or obscured.
A driver-focused guide to large goods vehicle rear markings, conspicuity material and projection markers.
The visual is the original Highway Code artwork, reproduced with Crown copyright and Open Government Licence attribution.
Check that required markings are secure, visible, clean and not impaired by damage, equipment or the load.
Your handbook should connect the visual check to the operator's defect and escalation procedure.

The Highway Code shows rear markings for motor vehicles over 7,500kg maximum gross weight and trailers over 3,500kg maximum gross weight. It also states that vertical markings are required on commercial vehicles or combinations longer than 13 metres and are optional on combinations between 11 and 13 metres.
Do not choose a board by appearance alone. The operator should identify what is required for the vehicle or combination, and the driver should check the fitted item rather than improvise a replacement.
Record the defect using the operator's normal process. Where the requirement or roadworthiness is uncertain, ask before departure.
DfT and DVSA explain that conspicuity markings reflect the headlights of following vehicles and show the outline of an HGV at night. The DfT and DVSA guide cited below explains which vehicles are in scope, permitted colours, placement and partial or contour marking arrangements.
Check the full vehicle and trailer outline required for the equipment, including areas affected by repairs, replacement bodywork, tail lifts or attachments.
The Highway Code says side and end markers are both required when a load or equipment, such as a crane jib, overhangs the front or rear by more than 2 metres. Projection rules can require more than the marker itself, so the transport office must confirm the full arrangement for the load.
The Highway Code identifies motor vehicles over 7,500kg maximum gross weight and trailers over 3,500kg maximum gross weight.
They must remain visible and effective. Clean them where the approved procedure allows and report damage or a condition that cannot be corrected.
They reflect following headlights to show the outline of an HGV at night.
The Highway Code says side and end markers are both required where a load or equipment projects more than 2 metres beyond the front or rear.
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