Description
Editable transport compliance toolkit
Turn the requirement into a working, evidenced system
A mobile phone policy drivers will actually follow: hands-free stance, cameras, telematics and in cab distraction rules, with a driver signature sheet.
What it is
Six penalty points and a fine for the driver, and awkward questions for the operator whose systems allowed it. Hand-held phone use at the wheel is one of the offences police and DVSA treat least sympathetically, and the tightened law removed almost every loophole drivers used to rely on. This is a mobile phone policy drivers can read in ten minutes and operators can enforce without argument: phones, tablets, sat navs, smart watches and every other source of in cab distraction, covered in one short document.
What is inside
- The hand-held device ban restated in plain English, including how it applies at traffic lights and in stationary queues
- Our recommended hands-free stance, with wording for operators who permit it and operators who ban it outright
- Camera, dashcam and phone-as-camera rules, including how footage is handled
- Telematics and in-cab technology interaction: what may be touched on the move and what must wait for a safe stop
- Driver signature sheet confirming the rules have been read and accepted
Each rule is written so it can be quoted back in a debrief without ambiguity.
Who it is for
Any fleet, from vans to artics and coaches. Distraction shows up in collision investigations across every sector we work in, and insurers increasingly ask to see a mobile phone policy drivers have signed before they will settle renewal terms. It also suits operators rolling out new telematics or camera systems who want the device rules agreed before the kit is fitted.
Format and updates
Editable Word document with a version control sheet, ready to brand and issue with your next toolbox talk. Because the offence carries six points, the wording is deliberate: a mobile phone policy drivers can claim was vague will not support a disciplinary decision, so nothing here is vague. When the rules or sentencing guidance move, we revise the master, and the version sheet shows which edition of the mobile phone policy drivers signed and when.
How to put the pack into use
- Replace every marked placeholder.
- Compare the controls with your vehicles, work, licence commitments and current official guidance.
- Remove irrelevant options and add local responsibilities and escalation routes.
- Approve a controlled version and brief affected people.
- Use the registers, sample completed records and correct failures.
Questions about this pack
Does the policy allow hands-free calls?
Both stances are drafted. Keep the wording for a full ban or the tighter hands-free permission, whichever matches your risk appetite and your insurer's expectations.
Does it cover sat navs and telematics screens?
Yes. It sets out what may be operated on the move, what must be programmed before departure, and how drivers should respond to telematics alerts without picking anything up.
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